Administrative Support

Plattsburgh, New York

Daily Job Tasks:

Update and Maintain the expense report log (excel) – track all purchases for WOR
Process Purchase requisitions per process
Create/submit purchase orders – place orders including blanket Pos
Reconcile/validate Invoice with POs & Packing slips
Prepare Invoices to submit to corporate for payment
Validate and record payments to suppliers
Record and maintain attendance log
Process employees request forms for approved time off
Prepare KPI reports on absences and tardiness (weekly/monthly/quarterly)
Monitor supply inventories for both the office and plant (regular consumables) and reorder as needed
Send out daily attendance and follow up
Maintain/record the company asset list & tag items per process
Maintain company org chart
Maintain/request insurance certificates from service vendors
Update and maintain forklift log to track costs associated with forklift PM services and repairs
Maintains the company petty cash account
Request quotes for product from multiple vendors to ensure best price/quality
Send time sheets as assigned and record/process edits to time clock
Process and track AWA (Additional Work Authorizations) for out-of-scope invoicing
Prepare and submit Milkrun(truck run), cross-dock and dilax documents for invoicing
Reconcile Temp service invoices
Prepare weekly OT report
Posting Weekly Production Staff Schedules
Job Code Tracking