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Administrative Support

Plattsburgh, New York
Daily Job Tasks:
  • Update and Maintain the expense report log (excel) – track all purchases for WOR
  • Process Purchase requisitions per process
  • Create/submit purchase orders – place orders including blanket Pos
  • Reconcile/validate Invoice with POs & Packing slips
  • Prepare Invoices to submit to corporate for payment
  • Validate and record payments to suppliers
  • Record and maintain attendance log
  • Process employees request forms for approved time off
  • Prepare KPI reports on absences and tardiness (weekly/monthly/quarterly)
  • Monitor supply inventories for both the office and plant (regular consumables) and reorder as needed
  • Send out daily attendance and follow up
  • Maintain/record the company asset list & tag items per process
  • Maintain company org chart
  • Maintain/request insurance certificates from service vendors
  • Update and maintain forklift log to track costs associated with forklift PM services and repairs
  • Maintains the company petty cash account
  • Request quotes for product from multiple vendors to ensure best price/quality
  • Send time sheets as assigned and record/process edits to time clock
  • Process and track AWA (Additional Work Authorizations) for out-of-scope invoicing
  • Prepare and submit Milkrun(truck run), cross-dock and dilax documents for invoicing
  • Reconcile Temp service invoices
  • Prepare weekly OT report
  • Posting Weekly Production Staff Schedules
  • Job Code Tracking


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